Dwight C. Steele Papers: Finding Aid is Now Available via the Online Archive of California

For my final semester, Fall 2010, at the SJSU School of Library and Information Science (SLIS), I interned at the University of California, Berkeley’s Bancroft Library. I arranged and processed two collections and wrote finding aids for each one: the Dwight C. Steele Papers and the Gladys Worthington Papers. I am so glad to have helped make these collections accessible to researchers in the U.C. Berkeley community.

As of April 2011, the finding aid for the Dwight C. Steele Papers (BANC MSS 2005/195 c) is now available on the Online Archive of California (OAC).

Researchers can contact the Bancroft Library for access to the collection.

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Gladys Worthington Papers: Finding Aid is Now Available via the Online Archive of California

For my final semester, Fall 2010, at the SJSU School of Library and Information Science (SLIS), I interned at the University of California, Berkeley’s Bancroft Library. I arranged and processed two collections and wrote finding aids for each one: the Dwight C. Steele Papers and the Gladys Worthington Papers.

As of earlier today, the finding aid for the Gladys Worthington Papers is now available on the Online Archive of California (OAC).

Researchers can contact the Bancroft Library for access to the collection.

 

LIS Lady’s Statement on Federal Copyright Protection of Pre-1972 Sound Recordings [PDF]

The U.S. Copyright Office, under direction from Congress is conducting a study on the “desirability and means of bringing sound recordings fixed before February 15, 1972, under Federal jurisdiction,” particularly as it relates to the ability of cultural heritage institutions to preserve and provide access to this class of recordings. For those of you not in the know, this class of recordings is not currently protected by Federal law, and instead is covered by a bevy of conflicting and confusing State statutory, criminal, and common laws. Unfortunately, this means that nearly no pre-1972 sound recordings are in the public domain in the United States.  This is problematic for libraries and archives charged with caring for and ensuring continued preservation of and access to these recordings.

This topic is near and dear to me, as it relates directly to my summer internship at the Graduate Theological Union’s Flora Lamson Hewlett Library, where I assessed intellectual property concerns and developed metadata requirements for the digitization of a pre-1972 sound recording collection. Further, I developed a research proposal on the topic for my Research Methods course. I appreciated the opportunity to submit my comments to the U.S. Copyright Office.

The extended deadline for submitting comments to the U.S. Copyright Office was today, and replies to the comments will be open until March 2, 2011. Attached is my statement to the U.S. Copyright Office.

LIS Lady’s Statement – [PDF]

Continue reading

Gladys Worthington Papers, Bancroft Library

Wow, it is hard to believe my internship at U.C. Berkeley‘s Bancroft Library has come to a close. Thursday was my last day, and I will truly miss my time working at the archive. I haven’t updated the blog recently about my internship experience, and so much has been accomplished since my last post. I’ve completed the processing and finding aid for the Dwight C. Steele Papers (BANC MSS 2005/195 c), which are now available in OskiCat, the online catalog for U.C. Berkeley Libraries, and soon the Online Archive of California. Further, I processed and arranged my second collection, the Gladys Worthington Papers, and finished all of the front matter for the finding aid (biography, scope and content, etc.). Only the container list remains, which will hopefully be finished soon, so that this collection will also be available for research.

Gladys Worthington (c. 1911-1982) was a Bay Area social worker who was primarily active in providing services for senior citizens, although she was active in other areas as well. She spent time as a relief worker with the American Red Cross during World War II, when she was stationed in France. She wrote an unpublished autobiographical account of her time in France, titled Not a Donut Dolly. This manuscript is accompanied by fascinating photographs from this period.

I used the More Product Less Process (MPLP) mantra quite effectively while processing this collection due to time constraints. The idea is to make these important collections that have been backlogged available for researchers as soon as possible. Although the bulk of the processing work and finding aid was completed, I was disappointed that I was not able to finish the container list. I do hope that someone else is able to complete this list soon, so that access to the collection is not further delayed.

”]Stephanie Roach at Bancroft Library's Regatta Storage Facility

Dwight C. Steele Papers: Manuscript Processing Lessons Learned

My internship at U.C. Berkeley’s Bancroft Library is coming along. The manuscript collection I am processing, the Dwight C. Steele Papers, is coming along, and I am feeling good about my work. I will finish labeling the folders and cartons and work on the finding aid next time I am in. Then it will be time to move on to the next collection.

Before I do, though, I realize I’ve learned so much through the processing of this first collection. The biggest difficulty I have had is in sticking to the institutional priority of “MPLP” or “More Product, Less Process” which reflects an approach to processing proposed by Mark A. Greene and Dennis Meissner (2005) published in The American Archivist.  While Bancroft is using a modified Greene and Meissner approach, meaning there is flexibility in processing, with much more detailed work allowed on a case by case basis, my natural inclination is to be very detailed in my work, which typically takes too much time, considering the backlog of materials that needs to be processed. So, as I’ve gone through the collection survey and processing process, I’ve been forced to seek strategies to speed things along. Some of the time, this happens after the fact, so that on my next collection, I won’t make the same types of mistakes.

Yesterday, while at the job site, I had to do some backtracking, as I was horrified to discover my collection had grown over the course of my processing due to extensive refoldering (the new folders were taking up more space than they were originally, as I wasn’t filling each folder as much as I should have been). This turned out to be unjustified by the time I had the collection arranged. As I’d been working, I painstakingly made chronological folders for each year for some series, as I planned to add to each folder and fill it as I processed. Unfortunately, the majority of these folders were not filled, some of which only had one or two documents inside.

This turned out to be a waste of space and resources. So, in order to avoid adding another box or carton to the collection, I began to consolidate some of these folders and was able to fit the collection into the original space allotment. I may do a bit more of this before I create the finding aid and add the container list. The fewer individual folders I have, the easier this will be to do, and the more time I will save. Of course, backtracking takes time, too. But the lesson is learned, and will save me time both in creation of the finding aid and in the processing of future collections. In just a couple of work days, I will be started on the next collection and able to apply all that I’ve learned along the way. I believe I will be much more successful in adhering to MPLP.

Further, I am excited that Mr. Steele’s collection will finally be accessible to researchers and the public. What a payoff. I get to see the collection move from a disorganized state, through to a neatly foldered and organized collection that will be of use to patrons of the Bancroft Library.

 

Internship Update: the Dwight C. Steele Papers at Bancroft Library

My internship at U.C. Berkeley’s Bancroft Library‘s Regatta Storage Facility has continued in Richmond, CA, along with the three other interns working at the same site. Each of us is processing a different collection. Mine is the Dwight C. Steele Papers, which is comprised of 7 cartons, and two oversized boxes. Mr. Steele was a labor lawyer turned environmental lobbyist/activist. He was involved deeply in Bay Area and Lake Tahoe Region environmental causes (most activity is from the 1960s – 2000), through personal lobbying and work with groups such as the Save San Francisco Bay Association (also known as Save the Bay), the San Francisco Conservation and Development Commission (BCDC), Citizens for the Eastshore State Park, the Sierra Club, the Sierra Nevada Alliance, the League to Save Lake Tahoe, the Tahoe Regional Planning Agency, the Tahoe-Baikal Institute and others.

The initial part of my internship was involved in surveying the collection and developing a processing plan based on the survey, and according to strict guidelines developed as a result of institutional priorities–the idea is More Product, Less Process or MPLP, an approach devised by Greene and Meissner to help assure access is prioritized when institutional backlogs are dominating holdings.

The next phase–and I am still working on this part–is the actual arranging and processing of the collection. Unfortunately, strict deadlines weren’t given to us, and the processing plan form indicated I had much more time to work on this, as it was using non-MPLP time frames. Last Thursday, we were given a soft deadline to complete work on the collection by October 21, 2010. Technically that left only 16 hours of work. Yikes. I’m only 1/2 done now, and still have to produce a finding aid! Fortunately, I discussed my dilemma with my supervisor and was given another full day to complete my work on the collection. As a result, I am spending some time reviewing all of my survey notes and researching Mr. Steele’s connections and involvement so I can develop a revised strategy for completing the collection within the new time frame.

While the deadline is imminent, I recognize that a changing environment is a realistic situation. Communication sometimes breaks down, and plans have to be revised to meet the new criteria. Asking questions, checking in, and staying flexible are key. The internship’s first learning outcome specifically focuses on institutional priorities when creating processing timelines, and I have to balance my natural inclination for in depth work with the need for timely access to the collection. What a learning opportunity. I’ve shifted into high gear in order to get back on track. Continue reading

Bancroft Library’s Regatta Storage Facility

This semester I’ll be one of four interning for UC Berkeley’s Bancroft Library, at the Regatta Storage Facility which is one of their off campus storage and processing facilities in Richmond, California. The site internship supervisor is David de Lorenzo (also an instructor at SJSU SLIS), although we do not work directly with him. I have been really impressed with the organization of the internship and the presentation of orientation materials and the level of support provided at the job site.

On our orientation tour of the facility, David commented that Regatta is like the the warehouse from Raiders of the Lost Ark where the Ark of the Covenant is stored. I’d have to say I agree with his estimation, and would only add that it is a very modern version of the warehouse! Newly remodeled specifically to house museum (by David’s account there is a sarcophagus and a totem pole somewhere in the depths of the facility) and library materials (the Judaica librarian discovered a 1596? item printed in Bamberg, Germany in a box he was unpacking last Thursday), the facility is secure (we all have University issued badges that open the security gate and front door, and only have access to the portion of the warehouse storing Bancroft’s material–there are lots of locked doors and fenced off areas within the warehouse), with environmental controls for humidity and temperature, and it even has two bunkers built in for storage of volatile nitrate film. Needless to say, it is an exciting environment to be in. Our focus is processing archival collections, as one of the functions of the facility is as an archival processing center.

The goals of the internship are quite clear, as the backlog of archival materials at Bancroft is problematic. The problem has developed over time, as 20th century collections produce so much paperwork, and historically the processing approach taken by Bancroft Library has been thorough and thus, time consuming. David de Lorenzo is now using a modified Greene & Meissner approach to processing archival collections known at Bancroft as “MPLP” which stands for More Product, Less Process (see the article More Product, Less Process: Pragmatically Revamping Traditional Processing Approaches to Deal with Late 20th Century Collections”). With this new approach, access to collections can improve greatly. With grant funding, the Bancroft has hired four full time survey archivists (for three years) who are assessing the status of collections at Bancroft and are now overseeing us interns. Each of us is starting out with two of the smaller high priority collections.

My learning outcomes, based on Bloom’s taxonomy of learning are as follows:

  1. Develop arrangement schemas and formulate processing timelines for archival collections while considering institutional resources and priorities.
  2. Apply archival survey and arrangement methods to unprocessed manuscript collections.
  3. Compare, select and employ appropriate conservation methods and materials for archival objects.
  4. Appraise collection materials for retention and disposition based on institutional policies, research needs and archival standards/guidelines.
  5. Facilitate information management and retrieval by designing and constructing descriptive finding aids and accurate electronic records using archival methodologies.

To date, with only one week of the internship behind me, I have been focusing primarily on outcomes 1 and 2. For outcome 1, institutional resources and priorities have been made clear as described above, and I can see how it is important to fit processing into a timeline in order to best meet and follow through with these. I am processing the Dwight C. Steele (an environmental activist/lobbyist and labor lawyer) papers, which is comprised of seven cartons (although there are likely other materials associated with it, that I hope will be identified/delivered soon). For the survey I have a 16 hour timeline, and have completed cartons 1-3 already. I will tackle cartons 4-7 this Thursday, at which point I will be ready to create a processing plan and submit it for approval. I did struggle to stick with my timeline initially, as it is easy to want to go into too much detail at this early phase when it is actually more important to see the “forest for the trees.” However, I have a better sense of the pace I need to maintain now.

Outcome 2 focuses on the survey and arrangement methods of unprocessed manuscript collections, and well, I am up to my ears in it! I am really glad to be getting the experience and look forward to looking at the collection in a more in depth way when processing and arrangement begin.

Fall 2010 SJSU SLIS – Interning Again

What a busy week!

The third full week of my very last semester of school is behind me, and I’m starting my new internship today. Well, I started yesterday with a project review. Meaning I read two versions of the collection processing manual–dry but oddly interesting (I even learned that file folders are meant to be “squared” at the bottom to 1/4 or 1/2 inch along the handy pre-scored lines in order to protect documents by keeping them more upright–a small but important detail). Collection processing is going to be such a different experience than my last internship (digitization project assistant). Honestly, they will seem like night and day, although both are for academic libraries and involve archival collections.

This semester I’ll be interning for UC Berkeley’s Bancroft Library, at one of their off campus storage and processing facilities in Richmond, California. I’m really looking forward to it. I’m excited to find out what type of collection I’ll be processing. I’ll report more when I know more.

My learning outcomes, based on Bloom’s taxonomy of learning are as follows:

  1. Develop arrangement schemas and formulate processing timelines for archival collections while considering institutional resources and priorities.
  2. Apply archival survey and arrangement methods to unprocessed manuscript collections.
  3. Compare, select and employ appropriate conservation methods and materials for archival objects.
  4. Appraise collection materials for retention and disposition based on institutional policies, research needs and archival standards/guidelines.
  5. Facilitate information management and retrieval by designing and constructing descriptive finding aids and accurate electronic records using archival methodologies.

The focus here is more refined than at my last internship where I focused on diverse aspects of a digitization project. I was immersed in metadata requirements and best practices for digital audio as well as intellectual property concerns for pre-1972 unpublished sound recordings. This time around, while I will deal with metadata, particularly in regards to outcome five, where archival description is critical, and with intellectual property concerns in relation to access and description, it will be a much more hands on process. I’ll have my hands in a collection and work through the processing from start to finish. The internship is expected to last at least through May.

So today is the day I go for orientation, and Thursday is the day I’ll get down and dirty with my new project.

Exciting.

Fall 2010 at SJSU SLIS: Week 2

Much better than week 1. Much, much better. Sigh of relief.

I’ve turned in my first assignment, read the required readings, and feel settled into the fall semester. I’m way more organized and finally can get a grip. The major hiccup for me during week 2 was the discovery of a vampire novella, Dinner With a Vampire. Did I mention I’m Vegetarian?, available online at Wattpad, an eBook community. I only have Twitter to blame for alerting me to the story in 140 characters or less (and myself, of course, for following the link, retweeting it myself, and getting sucked in). I spent a day obsessively reading a story about a teenage girl who is kidnapped by hot teenage vampires. Seriously, this gives the traditional captivity narrative a new twist. Twisted, but fun. Seriously guilty pleasure. I had to cut myself off, though. I haven’t finished reading it, so I still don’t know how it ends. Does she get away? Does she get turned into a vampire? Is it all a dream? Who knows. Maybe I’ll read more for Labor Day. Gotta love three day weekends. Although, three day weekends have little meaning in the online classes environment. I mean, my assignment was due Sunday night. Weekend-interruptus syndrome. Oh well.

As for school, I’ve been thinking about my research methods course. I’ll have to write a research proposal this semester which I may link to my summer internship at GTU. I interned at the Flora Lamson Hewlett Library and did a lot of research on copyright issues for pre-1972 sound recordings. I’d like to find out how other organizations are handling this issue, and specifically if the complexity of intellectual property law for this particular class of resources does indeed hamper efforts at digitization and digital preservation. Of course, I don’t know what research if any exists on this topic, but I expect if this becomes my topic, I will soon find out. I also know from experience how daunting the intellectual property issues are.

I’ll be refining my research proposal idea over the coming week. I’m sure I’ll have more to add by then.

As for other projects, not much progress yet. My fall internship for Bancroft Library in Berkeley still hasn’t started. My ePortfolio (thesis project) is slow going, but at least it is going. And I plug away little by little at understanding and using RDA to catalog with MARC. All of these will be ramping up soon, and I will be very very busy.

Holy moly. This fall semester is going to be nuts. But oh, how I like me some nuts!

School’s Out For Summer, err…Summer’s Out For School?

Wow, it is so hard to believe, summer is officially over. School starts again on Wednesday. I’ve already been checking in on my course websites, and spent all morning trying to add a class late–so it feels like school is already in session.

This week I complete my internship, I just have some polishing to do on my metadata and copyright documents, and of course a final check in with my site supervisor at GTU‘s Flora Lamson Hewlett Library. This week is going to be busy, but exciting.

I also got news that I was selected for an internship at UC Berkeley‘s Bancroft Library (want to check the library out? Go to their open house on Wednesday 8/25/2010). I’ll be processing manuscript collections along with three other interns. I start in mid-September. Also very exciting.

So, welcome to my final semester at SJSU! I will graduate with my masters in Library and Information Science in December. Wow! Time flies.